We sort every reply and draft an answer to the good ones.
Out-of-office notices, bounces and "no thanks" bury the replies that matter. Pipefire sorts every reply, brings interested prospects, questions and referrals to the top, tells you straight away and drafts an answer. You read it, change what you like and press send.
- 1We put warm replies at the top and notify you.
- 2We draft a reply for you to edit and send.
- 3We file away out-of-office notices, declines and bounces.
What you get
We flag every warm reply
Interested prospects, questions and referrals are pulled out and you are notified, then reminded if you have not answered.
We file away the noise
Out-of-office notices, auto-replies and bounces are filed away on their own. They are there if you look, never in your way.
We draft your answer
A reply is drafted for every warm message. You keep the final word, because a human always presses send.
How it works
We read every reply
Each one is sorted into one of eight kinds, from interested to out-of-office.
We put warm replies first
Interested, question and referral replies go to the top and you get a notification.
We draft an answer
For those three kinds only. Declines, unsubscribes and auto-replies are never answered.
You send it
Read, edit, send. If a warm reply waits too long, you get a reminder.
What runs on its own, and what you decide
Pipefire does this for you
- Sorting every reply
- Notifying you about warm replies
- Drafting an answer to warm replies
- Honoring unsubscribes and stopping follow-ups
You stay in charge of
- Every reply that goes out
- Editing or discarding any draft
- Booking the call
When something goes wrong
A reply is sorted into the wrong pile
Nothing is deleted: every reply stays in the inbox, and when the sorting is unsure you are notified anyway, so a warm reply is never filed away unseen.
A warm reply sits unanswered
You get a reminder after a day, and again after a week.
Someone says "remove me" inside an out-of-office
Removal wins. The address is suppressed, even if the message looked automatic.
Sam's inbox on a Tuesday
- 09:12Eleven replies overnight. Seven are out-of-office notices, filed away.
- 09:12One "not now, thanks": the follow-ups for that prospect stop.
- 09:13Two interested, one question. Sam is notified, each with a draft ready.
- 09:20Sam tweaks two drafts, sends three replies and books a call.
Doing it yourself vs Pipefire
| Doing it yourself | Pipefire⚡ Done for you |
|---|---|
| Check twenty mailboxes for replies | Every reply in one inbox |
| Wade through out-of-office notices | Noise filed away on its own |
| Find a warm lead two days late | Notified at once, reminded if it waits |
| Handle unsubscribes by hand | Unsubscribes honored automatically |
Questions
Does Pipefire reply to prospects on its own?
No. It drafts a reply, and a person always presses send. The reply goes out under your name, so you keep the final word.
What happens to unsubscribe requests?
They are honored automatically and the person is never emailed again. They are never answered or argued with.
Do I have to log in to see replies?
You are notified when a warm reply arrives, and reminded if it waits, so you only log in when there is something worth answering.
Everything else Pipefire does for you
We buy 10 sending domains, set up 20 mailboxes and write every DNS record. Your real domain never sends cold email.
See how it worksWe warm every mailbox for 14 days and check it daily before it sends a single cold email.
See how it worksPick a trade and an area. We find the businesses, the decision-maker and a verified email address, fresh, never from a bought list.
See how it worksYou answer a few questions. We write cold emails for your prospects, ready for you to approve.
See how it worksWe verify every address before sending, and pause on our own if bounces pass 3% or complaints pass 0.1%.
See how it worksWe watch every mailbox and domain around the clock, and deal with problems before you notice them.
See how it worksYour real domain never touches cold email.
Separate domains, warmed and watched for you, so the domain your clients email stays clean.