Eight agents do the work of an outbound team. You take the calls.
Cold email is eight different jobs. Pipefire gives each one to its own agent, running day and night, and you can watch every one of them work in your console. When this guide or an email says "our agent Scout", this is who that is.
| Agent | Job | Doing now |
|---|---|---|
| Scout | finds businesses | mapping dental practices, Austin TX |
| Sift | finds the person | reading northsidedental.com |
| Relay | builds mailboxes | 10 domains, DNS verified |
| Ember | warms mailboxes | day 9 of 14, 20 mailboxes |
| Post | sends | next batch in 04:11 |
| Sentinel | guards sending | bounces 0.8%, complaints 0.02% |
| Scribe | sorts replies | 1 warm reply, answer drafted |
| Chief | supervises | all 8 agents working |
- 1Eight agents, each with one job.
- 2You see what each is doing, live, in your console.
- 3Chief checks the whole team is working.
What you get
Every job has an owner
Finding prospects, checking them, building mailboxes, warming, sending, guarding, replying and supervising. Nothing falls between tools.
They work while you sleep
Each agent runs on a schedule around the clock, whether or not you are logged in.
You can watch them
Your console shows what each agent did and when, in plain words. Every line is a real action on your account.
How it works
Scout finds the businesses
Searches maps results, business directories and Google for the trade and area you pick.
Sift finds the right person
Reads each business's website for an email address and the owner or manager's name, and checks the address works.
Relay and Ember build and warm
Relay sets up your sending domains and mailboxes. Ember warms them for 14 days before any cold email.
Post, Sentinel, Scribe and Chief run it
Post sends at a safe pace. Sentinel pauses anything risky. Scribe sorts replies and drafts answers. Chief checks the whole team is working.
What runs on its own, and what you decide
Pipefire does this for you
- Finding and checking prospects
- Building and warming mailboxes
- Sending at a safe pace
- Sorting replies and drafting answers
You stay in charge of
- Who you want as clients
- Approving every email before it sends
- Pressing send on every reply
- Pausing everything at any time
When something goes wrong
An agent stops working
Chief notices within the hour and our team is told. You see it in your console too.
Sending gets risky
Sentinel pauses the mailbox straight away, before it harms the rest.
A reply needs a human
Scribe puts it at the top of your inbox with a drafted answer and tells you.
One night for a dental marketing agency
- 22:00Scout maps 1,247 dental practices around Austin.
- 01:00Sift finds owner names and checks the email addresses.
- 09:00Post starts the day's sends, paced to their working hours.
- 14:20A dentist replies "timing is good". Scribe drafts the answer and tells you.
Doing it yourself vs Pipefire
| Doing it yourself | Pipefire⚡ Done for you |
|---|---|
| Hire an SDR, or do it yourself | Eight agents, one monthly price |
| Five or six tools that do not talk to each other | One team that hands work along |
| Find out something broke when replies stop | Chief checks every agent is working |
| Black-box automation | Every action shown in your console |
Questions
Are the agents people?
No. They are software, each built for one job, with hard rules in code. Our team watches the fleet and steps in when something needs a person.
Can an agent send something I did not approve?
No. Nothing sends until you approve the emails, and Scribe only drafts replies. You press send.
Can an agent spend my money?
No. Anything that costs money is shown to you first.
How it fits with the rest of Pipefire
Everything else Pipefire does for you
We buy 10 sending domains, set up 20 mailboxes and write every DNS record. Your real domain never sends cold email.
See how it worksWe warm every mailbox for 14 days and check it daily before it sends a single cold email.
See how it worksPick a trade and an area. We find the businesses, the decision-maker and a verified email address, fresh, never from a bought list.
See how it worksYou answer a few questions. We write cold emails for your prospects, ready for you to approve.
See how it worksWe test two versions of every campaign on real replies, and switch to the winner when the result is real.
See how it worksWe verify every address before sending, and pause on our own if bounces pass 3% or complaints pass 0.1%.
See how it worksWe sort every reply, put interested prospects and questions at the top, and draft an answer for you to send.
See how it worksWe watch every mailbox and domain around the clock, and deal with problems before you notice them.
See how it worksYour real domain never touches cold email.
Separate domains, warmed and watched for you, so the domain your clients email stays clean.